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| Tuesday, September 07, 2010 |
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J-Initiative RFP Appendix: Instructions to Fill-in Application Materials
July 14, 2010 |
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(Please print this PDF of the RFP and Appendix of Instructions:
A. Grant Application Cover Sheet
The grant application cover sheet is a summary of the proposal
following list details the items required on the application cover
sheet:
1. Name of Project
This should be the official project name. All further
documentation should refer to this project name.
2. Applicant Information
The submitting institution must be from one nonprofit
organization. Any other institutions involved in the project
must be listed under collaborating or participating
organizations/individuals. The authorized representative
should be the individual within the submitting institution who
is legally responsible for administering grant funds. The project
director should be the individual responsible for communication
regarding the contents and status of the project. The authorized
representative and project director cannot be the same
individual.
3. Proposed Time Frame of Project
Project duration should include preparation, implementation and follow-up activities. Preparation may include preliminary meetings and communication. Follow-up may include publicizing reports and finalizing accounts, etc.
4. Project Site(s)
Indicate the major site(s) where the project will take place.
5. Project Objective
Explain what you intend to achieve by carrying out the proposed project. This should describe the goal of the project and not the activities themselves.
6. Project Cost
Indicate the total project cost, the portion of the budget for which you are requesting CGP support, and the date when funds are required.
7. Project Description
The description should be a brief summary of the overall project and activities. This should be a succinct explanation of the basic project concept.
8. Collaborating or Participating Organizations/Individuals
Any organization or individual who is actively involved in the planning or execution of the project, other than those within the submitting institution, should be listed, along with their affiliation, title, and country.
9. Previous CGP or
Please indicate whether the submitting institution has received any previous grants from CGP or the Japan Foundation. Include the name of the project, the project reference number, the amount of the award, and the date(s) that the grant was received.
B. Narrative Description of the Project
The narrative description should explain the importance and relevance of the proposed project in the US and
1. Project Methodology
Please be as specific as possible when describing project methodology and the rationale for using such an approach to realize project goals. Analyze the present situation and challenges, and outline the projects to solve them with concrete descriptions such as target participants and/or audiences, expected impact for both participants and society, and the prospect for sustainability after the grant period ends.
2. Participating Organizations and Individuals
Please specify the names, affiliations, and titles of all proposed participants, as well as rationale for selection and information on past collaborative work, as appropriate. Explain how labor will be divided among primary project participants.
3. Dissemination
For all projects, explain methods of dissemination, including target audience, anticipated size of audience, and materials to be produced and distributed.
4. Status of Preparation
Please explain any research and/or work done in preparation for the project prior to proposal submission.
5. Benchmarks
Please include clear benchmarks and specific plans for evaluating the project by both the applicant and third parties to measure the success of the project.
C. Letters from Key Collaborating or Participating Organizations/Individuals
Letters should clearly indicate commitment to participation in the proposed project and the form that the participation will take. If a commitment has not yet been secured, the applicant should explain the status of their discussions with potential counterparts or participants. Letters should be submitted with the full proposal but, in certain circumstances, will be accepted for up to one week after the proposal deadline.
D. Detailed Project Budget
The project budget should include a list of expenditures and income. Expenditures include the anticipated budget for the entire project as well as anticipated yearly budgets, specific line items and amounts for which CGP funds are requested, and budget explanations for each line item’s calculation. Income includes the amount requested from CGP, project revenue, and grants requested or received from other funding sources, including your own institution’s financial cooperation. A Budget Template is available for download or can be requested by contacting: j-initiative@cgp.org.
The grant amount will be decided upon consideration of each project’s scale and necessity. CGP grants can be applied to the following costs directly related to the proposed project:
1. Personnel and Honoraria
2. Travel Costs (domestic and international transportation)
3. Per Diem (accommodation, meals, etc.)
4. Conference Costs (room rental, interpretation fee, audio-visual equipment rental, etc.)
5. Report and Publication Costs (printing, bookbinding, translation, development of website, etc.)
Rent and other administrative costs cannot be included as direct costs and they must be included under the category of indirect costs. CGP will support indirect costs totaling no more than 10% of the direct costs CGP supports.
A minimum of twenty percent (20%) of the total project budget must be secured from non-CGP sources such as the applying institution or other foundations.
CGP will not consider the following items:
1. Capital fund and endowment drives, debt reduction, advertising, or creation or support of awards or grants;
2. Operating costs unrelated to the project being supported;
3. Design, construction, or maintenance of buildings or monuments;
4. Procurement of equipment or purchase of land.
E. Project Timetable
Please include a detailed timetable, showing when each aspect of the project, from the planning stage through the dissemination stage, will be carried out.
F. Curricula Vitae
Curricula vitae for the project director and all key participants should be submitted.
G. Institutional Information
Annual reports and other pertinent information for the submitting institution should be included.
H. Proof of Tax Status
A copy of the official IRS determination letter that states the tax status of the submitting institution should be included. |
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