Grassroots Exchange & Education


  • Proposal deadline: Round 1: July 30, 2021, Round 2: November 30, 2021
  • Funding opportunity: Institutional funding
  • Funding period: Up to 12 months
  • Funding maximum: $20,000 or $30,000 depending on project categories

Like many other U.S.- Japan related non-profit organizations, Japan America Societies and Japanese Gardens have been struggling to maintain organizational stability and regular programming as a result of the COVID-19 Pandemic.

The objective of this program is to provide support to an organizational sustainability project or salary assistance that will lead to long-term operational stability.

This grant program will be open for two rounds in 2021:

  • Round 1 deadline is July 30, 2021 (for projects beginning before November 30, 2021)
  • Round 2 deadline is November 30, 2021 (for projects beginning before March 31, 2022)

Project Categories

CGP welcomes proposed projects that fall under the following categories: A or B. The organization must choose one category and may only apply once.

A. Organizational Sustainability Project (up to $20,000)
To improve organizational stability in the short term while creating practices that lead to long-term sustainability. Project examples: Fundraising, Strategic Planning, Communications Planning

B. Salary Assistance (up to $30,000)
To strengthen organizational capacity by hiring a new staff member to fill a new position or a position vacant due to the pandemic. Cannot be used to support current staff. Project examples: Management, Program Development, Membership, Public Relations


U.S.-based Japan America Societies and Japanese Gardens with 501(c) (3) status under the Internal Revenue Code.


Projects are required to have the following elements:

  • Clear and concrete articulation of immediate needs and feasibility of the project;
  • At least one (1) tangible output that will lead to long-term outcomes and sustained positive impact in the organization and community such as:
    • Strategic planning report that focuses on changes that can be implemented in a Society/ Garden changed by COVID-19.
    • Event (virtual or in-person: symposium, conference, workshop, etc.)
  • Projects must begin by the following date;
    • Round 1 projects (deadline July 30, 2021) must begin before November 30, 2021
    • Round 2 projects (deadline November 30, 2021) must begin before March 31, 2022
  • An organization must choose one category and may only apply once.


Application Process

Please download and read the full guidelines prior to starting the application process.

Full proposals must be received by 6:00 p.m. (EST), July 30, 2021 or November 30, 2021.
Proposals will be reviewed and applicants will be notified approximately 7 weeks after the proposal deadline.

Proposals must include the following sections, arranged in this order:

  1. CGP Grant Application Cover Sheet – with e-signatures
  2. Narrative description of the project
  3. Detailed project budget using the CGP Budget Template A or Budget Template B
  4. Curricula vitae for all collaborators and key participants
  5. Organization Information Form
  6. Proof of 501(c)(3) status